1. Privacy Policy
2. Cookie Policy
3. Terms & Conditions
At SEEP, we care about your privacy. We believe in transparency, and are committed to being upfront about our privacy practices, including how we treat your personal information. The SEEP Network created this Privacy Policy to demonstrate respect for your privacy preferences and to disclose our information collection and sharing practices.
This Privacy Policy, (“Policy”) governs the website at https://seepnetwork.org/ (“Site”), and the different ways to use our Site that is owned by our organization The SEEP Network, (“SEEP”).
The Policy describes what personal data and non-personal data we may collect from you, how we collect it, how we protect it, how we may share it, how you can access and change it, and how you can limit our sharing of it. Our privacy notice also explains certain legal rights that you have with respect to your personal data.
The Policy describes the data that we gather on or through the Site, how we use and disclose such data, and the steps we take to protect such data. By visiting, accessing, using our Site, or by accessing other services from SEEP, you consent to the data collection, disclosure and use practices described in the Policy. Please also review our Terms and Conditions, which governs your use of the Site and other services.
When using our Site or accessing other services and submitting personal data to us, you may have certain rights under the General Data Protection Regulation (GDPR) and other laws. Depending on the legal basis for processing your personal data, you may have some or all of the following rights:
The right to be informed. You have the right to be informed about the personal data we collect from you, and how we process it.
The right of access. You have the right to get confirmation that your personal data is being processed and have the ability to access your personal data.
The right to rectification. You have the right to have your personal data corrected if it is inaccurate or incomplete.
The right to erasure (right to be forgotten). You have the right to request the removal or deletion of your personal data if there is no compelling reason for us to continue
processing it.
The right to restrict processing. You have a right to ‘block’ or restrict the processing of your personal data. When your personal data is restricted, we are
permitted to store your data, but not to process it further.
The right to data portability. You have the right to request and get your personal data that you provided to us and use it for your own purposes. We will provide your data to
you within 30 days of your request. To request your personal data, please contact us using the information within the “Contact Us” section below.
The right to object for us processing your personal data for the following reasons:
Filing a complaint with authorities. You have the right to file a complaint with supervisory authorities if your information has not been processed in compliance with the General Data Protection Regulation. If the supervisory authorities fail to address your complaint properly, you may have the right to a judicial remedy.
“Non-personal data” is information that is in no way personally identifiable.
“Personal data” means any information relating to an identified or identifiable natural person (‘data subject’); an identifiable natural person is one
who can be identified, directly or indirectly, by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific
to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person. Personal data is in many ways the same as Personally Identifiable Information
(PII). However, Personal data is broader in scope and covers more data.
A “Visitor” is someone who browses our Site or accesses other services.
A “User” is any person granted express, implied or apparent authority to use our Site or other services.
Automatic Information
We automatically receive information from your web browser or mobile device. This information includes the name of the Internet service provider used from which you entered our Site, if any, as well as the name of the Site you’ll visit when you leave our Site. This information also includes the Internet Protocol (IP) address of your computer/the proxy server you use to access the Internet, your Internet service provider’s name, your web browser type, the type of device, device ID, device model, device manufacturer, location, your device’s operating system, and data about your browsing activity when using our Site. We use all this information to analyze trends among our users to help improve our Site.
When Entering and Using Our Site
When you enter and use our Site and agree to accept cookies, some of these cookies may collect your Personal Data.
At User Registration or When Using Our Site
When you register as a user through the use of our Site or when accessing other services, we may collect some or all of the following information: your first and last name, email address, work address, name of organization, job title, region of residence, country, username, password, and other information collected that could directly or indirectly identify you.
SEEP may also obtain Personal Data, such as contact information, such as name, and financial account information, of its member’s representatives. SEEP uses this information to manage relationships with its members, process payments, expenses, and reimbursements, and carry out SEEP obligations with members.
Our Use of Cookies
Our Site uses cookies. A cookie is a small piece of data or a text file that is downloaded to your computer or mobile device when you access certain websites. Cookies may contain text that
can be read by the web server that delivered the cookie to you. The text contained in the cookie generally consists of a sequence of letters and numbers that uniquely identifies your computer
or mobile device; it may contain other information as well.
By agreeing to accept our use of cookies, you are giving us, and third parties we partner with, permission to place, store, and access some or all the cookies described below on your
computer.
For more information, please see SEEP’s Cookie Policy.
We use the information we receive from you for the following:
Communications and Emails
When we communicate with you about our Site provided, we will use the email address you provided when you registered as a user. We may also send you emails with promotional information about our Site or offers from us unless you have opted out of receiving such information. You can change your contact preferences at any time through your account settings or by sending us an email with your request to: seep@seepnetwork.org.
Sharing Information with Third Parties
SEEP discloses personal data only to Third Parties who reasonably need to know such data. Such recipients must agree to abide by confidentiality obligations.
SEEP’s use of Third Parties will maintain administrative, physical, and technical safeguards for protection of the security, confidentiality, and integrity of user data. Those safeguards will include, but will not be limited to, measures for preventing access, use, modification or disclosure of user data by Third-Party suppliers’ personnel.
We may also share the information we have collected about you, including personal data, as disclosed at the time you provide your data, with your consent, as otherwise described in this Policy, or in the following circumstances:
To request access to or for to correct personal data, please sign into your account that you’ve created through a secure login.
To delete your account, you can e-mail seep@seepnetwork.org to request for account deletion.
If you are unable for any reason to access your account settings, you may also contact us by one of the methods described in the “Contact Us” section below.
Where you have provided your consent, you also have the right to withdraw your consent to our processing of your data and your use of our Site. You can withdraw your consent through your account settings or by making a request by contacting us.
You may decline to share certain Personal Data with us, in which case we may not be able to provide to you some of the features and functionality of the Site.
If you make a request to delete your personal data and that data is necessary for the use of the Site, the request will be honored only to the extent it is no longer necessary for the Site or required for our legitimate organization purposes or legal or contractual recordkeeping requirements.
SEEP will respond to all requests, inquiries, or concerns within thirty (30) days.
Our Site may contain links to other websites. These websites are not under our control and are not subject to our privacy policy. These websites will likely have their own privacy notices. We have no responsibility for these websites and we provide links to these websites solely for your convenience to use our Site. You acknowledge that your use of and access to these websites are solely at your risk. It is your responsibility to check the privacy notices of these websites to see how they treat your Personal Data.
Even though our Site is not designed for use by anyone under the age of 18, we realize that a child under the age of 18 may attempt to access our Site. We do not knowingly collect Personal Data from children under the age of 18. If you are a parent or guardian and believe that your child is using our Site, please contact us. Before we remove any information, we may ask for proof of identification to prevent malicious removal of account information. If we discover that a child is accessing our Site, we will delete his/her information within a reasonable period of time.
You can always opt-out of receiving further email correspondence from us. We will not sell, rent, or trade your email address to any unaffiliated third party without your permission.
We follow generally accepted standards to store and protect the personal data we collect, both during transmission and once received and stored, including utilization of encryption where appropriate.
We retain personal data only for a variety of legitimate legal or organizational purposes. These might include retention periods:
You may provide your credit card information to register for conferences, pay or renew membership dues and other paid services. We use third-party billing services and have no control over these services. We use our commercially reasonable efforts to make sure your credit card number is kept strictly confidential by using only third-party billing services that use industry-standard encryption technology to protect your credit card number from unauthorized use. However, you understand and agree that we are in no way responsible for any misuse of your credit card number.
We reserve the right to modify this Policy at any time. If we decide to change our Policy, we will post those changes to this Policy and any other places we deem appropriate, so that you are aware of what information we collect, how we use it, and under what circumstances, if any, we disclose it. If we make changes to this Policy, we will notify you by email, or by means of a notice on our homepage, at least thirty (30) days prior to the implementation of the changes.
If you are a resident of the European Economic Area (EEA) and believe we maintain your personal data subject to the General Data Protection Regulation (GDPR), we will work with local data protection authorities to address any questions, concerns, or complaints regarding the transfer and or processing of personal data that we cannot resolve with our users directly.
In this policy, we’ll refer The SEEP Network as (“SEEP”), https://seepnetwork.org/, as (“Site”) and similar technologies collectively as (“Cookie Technologies”).
Cookies
Cookies are small data files sent from a server to your web browser. They are stored in your browser’s cache and allow a website or a third-party to recognize your browser. There are four primary types of cookies:
In addition to cookies, there are other similar technologies used by SEEP.
There are technologies that store information in your browser or device utilizing local shared objects or local storage, such as flash cookies, HTML 5 cookies, and other web application software methods. These technologies can operate across all of your browsers, and in some instances may not be fully managed by your browser and may require management directly through your installed applications or device. We do not use these technologies for storing information to target advertising to you on or off our Site.
Our cookies, web beacons, and similar technologies serve various purposes but are generally either necessary or essential to the functioning of our Site help us improve the performance of or provide you extra functionality of the same or help us to serve relevant and targeted advertisements. More generally, SEEP uses Cookie Technologies for the following reasons:
Strictly Necessary or Essential
'Strictly necessary' or ‘essential’ cookies, web beacons, and similar technologies let you move around the Site and use essential features like secure areas. Without these technologies, the Site you have asked for cannot be provided. Please note that these technologies do not gather any information about you that could be used for marketing or remembering where you've been on the internet. Accepting these technologies is a condition of using our Site, so if you prevent these from loading we can't guarantee your use or how the security, authentication, and logging will perform during your visit.
Performance
'Performance' cookies, web beacons and similar technologies collect information about how you use our Site e.g. which pages you visit, and if you experience any errors. These cookies do not collect any information that could identify you and is only used to help us improve how our Site works, understand the interests of our users and measure how effective our content is by providing anonymous statistics and data regarding how our website is used. Accepting these technologies is a condition of using our Site so if you prevent these from loading we can't guarantee your use or how the security therein will perform during your visit.
Functionality
These cookies, web beacons or similar technologies are used to provide services or to remember settings to improve your visit.
Advertising
First or third-party cookies and web beacons may be placed on our Site in order to deliver content, that include related announcements, relevant to your specific interests on our sites or third-party sites. These technologies allow us to understand how useful our Site is and improve the relevancy of the content delivered to our users.
We also utilize 3rd party service providers to assist us in delivering on the same functions, which means that our authorized service providers may also place cookies, web beacons and similar technologies on your device via our services (third-party cookies). They may also collect information that helps them identify your device, such as IP-address, or other unique or device identifiers.
You have a variety of tools to control cookies, web beacons, and similar technologies, including browser controls. You can block and delete cookies and controls from some third-party analytics service providers to opt-out of data collection through web beacons and similar technologies. Your browser and other choices may impact your experiences with our Site.
Certain Cookie Technologies are employed to make our Site function for its intended purpose and are provided based on contractual necessity based on your agreement with SEEP to perform the Site you have requested. These include the functions strictly necessary to the Site noted above.
By choosing to use our Site after having been notified of our use of Cookie Technologies in the ways described in this Policy, and, in applicable jurisdictions, through notice and acknowledgment of your consent, you agree to such use.
You have the ability to control the use of certain Cookie Technologies.
Opt-in and Opt-out on Browsers
When you use our Site via a browser, you can change your web browser's settings to reflect your cookie preferences for cookies directly from the website you are on or for third-party cookies. Each browser is a little different, but usually these settings are under the "options" or "preferences" menu. The links below provide information about cookie settings for the browsers supported:
Opt-out of Third-Party Networks
If you do not wish to have this information used for the purpose of serving you interest-based advertisements, you may decline to receive interest based ads through Network Advertising Initiative (NAI), click here, (or if you are located in the European Union click here). Please note this does not stop you from being served advertisements. You will continue to receive generic advertisements. Please note that if you reject or block all cookies in your browser settings, you will not be able to take advantage of SEEP’s Site as some cookies are necessary for the Site to function properly.
Google Analytics Opt-out
For Google Analytics Advertising Features, you can opt-out through Google Ads Settings, Ad Settings for mobile apps, or any other available means (for example, the NAI's consumer opt-out listed above). Google also provides a Google Analytics opt-out plug-in for the web.
Third-Party Tools
Various third parties provide browser plug-ins and apps that can help provide you information on, and limit or block, third-party cookies, web beacons, and some JavaScript-based technologies.
Mobile Opt-out
If you access SEEP through the use of our Site you may also control interest-based advertising on an iOS or Android device by selecting the privacy section of the settings on iOS or Android-based devices (usually in the Google Settings app). This will not prevent you from seeing advertisements but will limit the use of device advertising identifiers to personalize ads based on your interests.
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Category |
Cookie Name |
Service Provider |
Use |
Expiration |
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Statistics |
_ga |
seepnetwork.org |
Google Analytics registers a unique ID that is used to generate statistical data on how the visitor uses the website. |
Session |
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Statistics |
_gid |
seepnetwork.org |
Google Analytics registers a unique ID that is used to generate statistical data on how the visitor uses the website. |
Session |
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Statistics |
_gat_gtag_UA_ |
seepnetwork.org |
Used by Google Analytics to throttle request rate. |
Please read these Terms and Conditions ("Terms", "Terms and Conditions") carefully before using our website at https://seepnetwork.org (“Site”) operated by The SEEP Network (“SEEP”, “us", "we", or "our").
You may subscribe to newsletters, e-mails, announcements, program updates, and other information we may send. However, you may opt-out of receiving any, or all, of these communications from us by following the unsubscribe link or instructions provided in any email we send.
We are constantly updating our Site. We may experience delays in updating information on the Site. The information found on the Site may contain errors or inaccuracies and may not be complete or current. The site may be described inaccurately or unavailable on the Site and we cannot guarantee the accuracy or completeness of any information found on the Site. We, therefore, reserve the right to change or update information and to correct errors, inaccuracies, or omissions at any time without prior notice.
Our Site does not allow you to post, link, store, share, and otherwise make available certain information, text, graphics, or other material.
Membership Accounts
Even though our Site is not designed for use by anyone under the age of 18, we realize that a child under the age of 18 may attempt to access our Site. We do not knowingly collect Personal Data from children under the age of 18. If you are a parent or guardian and believe that your child is using our Site, please contact us. Before we remove any information, we may ask for proof of identification to prevent malicious removal of account information. If we discover that a child is accessing our Site, we will delete his/her information within a reasonable period of time.
For our members, before logging into the membership space on our Site, you must provide us with information that is accurate, complete, and current for the creation of accounts. Failure to do so constitutes a breach of the Terms, which may result in immediate termination of your account on our Site.
You are responsible for safeguarding the password that you use to access the Site and for any activities or actions under your password.
You agree not to disclose your password to any third-party. You must notify us immediately upon becoming aware of any breach of security or unauthorized use of your account.
You may not use as a username, the name of another person, or entity or that is not lawfully available for use, a name or trademark that is subject to any rights of another person or entity other than you, without appropriate authorization.
Termination of Membership Account
We may terminate or suspend your membership account and bar access to the SEEP Member space immediately, without prior notice or liability, under our sole discretion, for any reason whatsoever and without limitation, including but not limited to a breach of the Terms.
If you wish to terminate your account, you may simply discontinue using the Site and request for account deletion through membership@seepnetwork.org.
Membership Dues/Renewals
Membership dues and renewal information are made available through the Site. You may be asked to supply certain information relevant information including, and without limitation, your credit card number, the expiration date of your credit card, your billing address, and banking information for checks and wire transfers.
You represent and warrant that: (i) you have the legal right to use any credit card(s) or other payment method(s) in connection with any membership dues or renewals; and that (ii) the information you supply to us is true, correct and complete.
The Site may employ the use of third-party services for the purpose of facilitating payment and the completion of membership dues and renewals. By submitting your information, you grant us the right to provide the information to these third parties subject to our Privacy Policy.
We reserve the right to refuse or cancel your membership at any time for reasons including but not limited to errors in the description or price, errors, fraud, unauthorized transaction, or other reasons.
SEEP, in its sole discretion and at any time, may modify the membership dues for members. Any membership fee change will become effective at the end of the then-current billing cycle.
SEEP will provide you with a reasonable prior notice of any change in membership fees to give you an opportunity to terminate your membership before such change becomes effective.
Other Paid Services (including conferences and trainings)
Information on conference and training fees is made available through the Site. You may be asked to supply certain information relevant information including, and without limitation, your credit card number, the expiration date of your credit card, your billing address, and banking information for checks and wire transfers.
You represent and warrant that: (i) you have the legal right to use any credit card(s) or other payment method(s) in connection with any membership dues or renewals; and that (ii) the information you supply to us is true, correct and complete.
The Site may employ the use of third-party services for the purpose of facilitating payment and the completion of membership dues and renewals. By submitting your information, you grant us the right to provide the information to these third parties subject to our Privacy Policy.
We reserve the right to refuse or cancel your conference/training registration or other service delivery at any time for reasons including but not limited to errors in the description or price, errors, fraud, unauthorized transaction, or other reasons.
SEEP, in its sole discretion and at any time, may modify conference/training fees or fees for other services.
SEEP will provide updates on any fee changes to conference/training fees and fees for other services through the Site.
Certain refund requests for conference/trainings registrations may be considered by SEEP on a case-by-case basis and granted at the sole discretion of SEEP, in alignment with the refund policy for that event/service.
The Site and its original content, features, and functionality are and will remain the exclusive property of SEEP. The Site is protected by copyright, trademark, and other laws of both the United States and foreign countries. Our trademarks and trade dress may not be used without the prior written consent of SEEP.
Our Site may contain links to third party websites that are not owned or controlled by SEEP.
SEEP has no control over, and assumes no responsibility for the content, privacy policies, or practices of any third-party websites. We do not warrant the offerings of any of these entities/individuals or their websites.
You acknowledge and agree that SEEP shall not be responsible or liable, directly or indirectly, for any damage or loss caused or alleged to be caused by or in connection with use of or reliance on any such content, goods, or services available on or through any such third-party websites or services.
We strongly advise you to read the terms and conditions and privacy policies of any third- party websites or services that you visit.
You agree to defend, indemnify and hold harmless SEEP and their employees, contractors, and directors, from and against any and all claims, damages, obligations, losses, liabilities, costs or debt, and expenses (including but not limited to attorney's fees), resulting from or arising out of a) your use and access of the Site, by you or any person using your account and password; b) a breach of these Terms, or c) content posted on the Site.
In no event shall SEEP, nor its directors, employees, partners, agents, suppliers, or affiliates, be liable for any indirect, incidental, special, consequential or punitive damages, including without limitation, loss of data, use, goodwill, or other intangible losses, resulting from (i) your access to or use of or inability to access or use the Site; (ii) any conduct or content of any third party on the Site; (iii) any content obtained from the Site; and (iv) unauthorized access, use or alteration of your transmissions or content, whether based on warranty, contract, tort (including negligence) or any other legal theory, whether or not we have been informed of the possibility of such damage, and even if a remedy set forth herein is found to have failed of its essential purpose.
Your use of the Site is at your sole risk. The Site is provided on an "AS IS" and "AS AVAILABLE" basis. The Site is provided without warranties of any kind, whether express or implied, including, but not limited to, implied warranties of fitness for a particular purpose, non-infringement, or course of performance.
SEEP does not warrant that a) the Site will function uninterrupted, secure or available at any particular time or location; b) any errors or defects will be corrected; c) the Site is free of viruses or other harmful components; or d) the results of using the Site will meet your requirements.
These Terms shall be governed and construed in accordance with the laws of Virginia, United States, without regard to its conflict of law provisions.
Our failure to enforce any right or provision of these Terms will not be considered a waiver of those rights. If any provision of these Terms is held to be invalid or unenforceable by a court, the remaining provisions of these Terms will remain in effect. These Terms constitute the entire agreement between us regarding our Site and supersede and replace any prior agreements we might have had between us regarding the Site.
Our Privacy Policy details how your information is used when you use our Site. By using our Site, you're also agreeing that we can process your information in the ways set out in the Privacy Policy.
We reserve the right, at our sole discretion, to modify or replace these Terms at any time. If a revision is material, we will provide at least 30 days’ notice prior to any new terms taking effect by doing one or more of the following: (1) posting the changes through the Site or (2) sending you an email message about the changes. What constitutes a material change will be determined at our sole discretion.
By continuing to access or use our Site after those revisions become effective, you agree to be bound by the revised terms. If you do not agree to the new terms, please stop using the Site.
SEEP is committed to resolving complaints about your privacy and our collection or use of your personal data. Residents of the EEA with inquiries or complaints regarding this privacy policy should first contact SEEP at:
Address: The SEEP Network, 1621 N. Kent St., Suite 900, Arlington, VA 22209
Email address: seep@seepnetwork.org
Phone number: (+1) 202-534-1400
1621 North Kent Street, Ste 900,
Arlington, VA, 22209
P 202.534.1400
F 703.276.1433
Website Photos: © mari matsuri