Join Our Team

Administrative Assistant

About the SEEP Network 

SEEP is a collaborative learning network. We support strategies that create new and better opportunities for vulnerable populations, especially women, to participate in markets and improve their quality of life. For over 30 years, our members have served as a testing ground for innovative strategies that promote inclusion, develop resilient markets, and enhance the livelihood potential of the worlds' poor. SEEP members are active in 150 countries.

Position Purpose

The Administrative Assistant is responsible for providing general administrative and operational support to SEEP Programs.

Measures of Success

The Administrative Assistant will be successful if s/he:

• Contributes to greater efficiency in internal administration
• Ensures accuracy and timeliness in financial processes
• Communicates effectively with SEEP staff and external parties

Position Responsibilities

• Assist with travel, hotels, insurance (when necessary) and local transportation for staff, consultants, Board members and other SEEP partners
• Process travel expense reports according to SEEP Travel Policy guidelines.
• Process, update, and archive consultant and vendor contracts, and grant amendments 
• Process consultant and vendor invoices and other financial transactions 
• Communicate with vendors and consultants monthly (or in a frequency indicated in contracts) to request submission of invoices and trip reports 
• Purchases office and kitchen supplies, organize catering for meetings 
• Administrative support to SEEP Global Conferences including travel reimbursements, communication with vendors, processing of payments  
• Handle miscellaneous tasks as assigned 

Qualifications

• Associate degree in business administration or related field 
• Minimum of three years general office experience  
• Excellent organizational skills and attention to detail 
• Strong interpersonal skills and ability to take initiative and work constructively and cooperatively in a small team environment 
• Willingness and ability to quickly learn new skills and processes 
• Ability to manage time well and complete tasks on deadline 
• Experience in cross-cultural communication  
• Proficiency in MS Office 
• Experience with Salesforce CRM a plus 
• U.S. Citizenship, lawful permanent residency, or otherwise authorized to work in the U.S.

How to Apply

Submit a cover letter and resume by Thursday, July 25 to recruitment@seepnetwork.org with the subject line “Administrative Assistant” Applications will be viewed on a rolling basis. All applications must include a cover letter.

SG2020 Conference Assistant

Position Purpose

The Savings Groups team seeks a proactive and detail oriented individual to become an integral member of the conference planning team for SG2020: The Power of Savings Groups, to take place in Durban, South Africa in early March 2020.

The Conference Assistant will support a wide array of event planning needs and logistics – from registration, volunteer management, and hotel accommodations to web development and conference communications – for an international conference hosting approximately 400 guests. S/he will have significant opportunity for networking with development practitioners from across the globe, as well as encouragement for professional development and skills building.

The ideal candidate demonstrates strong multicultural communication skills and a go-getter attitude in identifying and managing all conference-related issues. S/he is a dedicated team player and willing to work longer hours, when necessary, to ensure a job well done.

Sound like you? We’d love to learn more!

Position Responsibilities

• Supporting all aspects of conference planning and logistics relating to SG2020: The Power of Savings Groups (March 2020)
• Travel to Durban, South Africa for conference planning and event management
• Managing registration activities, including tracking, registrant inquiries & follow ups, and other related tasks
• Liaising with the hotel regarding the room block and guest accommodations
• Coordinating and tracking logistics relating to scholarship recipients and speakers;
• Supporting volunteer management at SG2020;
• Assisting with web design and maintenance of the SG2020 website;
• Supporting in the development of communications materials
• Responding to general conference inquiries and assisting with day-to-day administrative duties as needed

Qualifications

• B.A or B.S in International Development or related field
• An interest in financial inclusion and/or Savings Groups preferred
• Excellent organizational skills and attention to detail
• Willingness and ability to quickly learn new skills and processes
• Demonstrated ability to handle multiple tasks and short deadlines
• High degree of familiarity with Microsoft Suite, particularly Excel
• Demonstrated experience in event planning and logistical coordination
• Some experience with online registration systems and web development platforms is desirable
• Excellent communication skills (both written and oral), and a high level of professional diplomacy
• Proven ability to thrive within diverse constituencies, preferably in a global context
• Fluency in English, proficiency in second language desirable (especially French and Spanish)
• U.S. Citizenship, lawful permanent residency, or other authorization to work in the U.S.

This is a temporary, paid, full-time position at $12/hour plus overtime pay. The position starts in mid-September and runs through early-April 2020. Office hours are generally 9-5, with longer hours expected leading up to and during SG2020.

To Apply

Send us your cover letter and resume at SGConference@seepnetwork.org with the subject line “SG2020 Conference Assistant” by August 2, 2019. As applications will be reviewed on a rolling basis, early application is strongly encouraged.

Due to the volume of applicants, we regret that only those selected for interviews will be contacted.