SEEP is a collaborative learning network. We support strategies that create new and better opportunities for vulnerable populations, especially women, to
participate in markets and improve their quality of life. For over 30 years, our members have served as a testing ground for innovative strategies that promote inclusion, develop resilient
markets, and enhance the livelihood potential of the worlds' poor. SEEP members are active in 150 countries.
Position Purpose
The Administrative Assistant is responsible for providing general administrative and operational support to SEEP Programs.
Measures of Success
The Administrative Assistant will be successful if s/he:
Contributes to greater efficiency in internal administration
Ensures accuracy and timeliness in financial processes
Communicates effectively with SEEP staff and external parties
Position Responsibilities
Assist with travel, hotels, insurance (when necessary) and local transportation for
staff, consultants, Board members and other SEEP partners
Process travel expense reports according to SEEP Travel Policy guidelines.
Process, update, and archive consultant and vendor contracts, and grant
amendments
Process consultant and vendor invoices and other financial transactions
Communicate with vendors and consultants monthly (or in a frequency indicated in
contracts) to request submission of invoices and trip reports
Purchases office and kitchen supplies, organize catering for meetings
Administrative support to SEEP Global Conferences including travel reimbursements, communication with
vendors,processing of payments
Handle miscellaneous tasks as assigned
Qualifications
Associate degree in business administration or related
field
Minimum of three years general office experience
Excellent organizational skills and attention to detail
Strong interpersonal skills and ability to take initiative and work constructively and cooperatively in a small team environment
Willingness and ability to quickly learn new skills and processes
Ability to manage time well and complete tasks on deadline
Experience in cross-cultural communication
Proficiency in MS Office
Experience with Salesforce CRM a plus
U.S. Citizenship, lawful permanent residency, or otherwise authorized to work in the U.S.
How to Apply
Submit a cover letter and resume by Thursday,July 25to recruitment@seepnetwork.org with the subject line “Administrative
Assistant” Applications will be viewed on a rolling basis. All applications
must include a cover letter.
