Join Our Team

Conference Assistant: SEEP Annual Conference 

About the Annual Conference 

Our flagship event, the SEEP Annual Conference gathers leading development practitioners, funders, research organizations and the private sector dedicated to promoting more inclusive markets and financial systems. The event offers a highly interactive platform for attendees to connect, engage and learn from each other about shared challenges and opportunities in the sector.  This year’s event will take place October 21-23 in Arlington, Virginia.   

About the Position 

The SEEP Network is seeking a highly detail-oriented, organized individual to assist the Member Affairs and Global Communications team with the planning and coordination of the 2019 SEEP Annual Conference. The Conference Assistant is an integral part of the Conference team and will be responsible for managing the hotel room block, visa formalities, registration tracking, vendor relations, and managing a cadre of 20-30 volunteers. As this position requires heavy interaction with conference attendees and SEEP members, the ideal candidate will possess strong communication and organization skills, a multicultural outlook, and experience in the planning and production of large, international events. 

Terms

This is a time-bound, paid, full-time position. Start date: around May 1 (depending on availability). End date: November 8. Office hours are 9-5; however, long hours can be expected leading up to the event and on site. Compensation: $12-15/hour (depending on experience). Eligible for overtime pay. 

Measures of Success

The Conference Assistant will be successful if s/he: 

• Effectively oversees and administers the Conference volunteer program 
• Proactively manages smooth, timely and accurate hotel relations, scholarships, registration tracking, interactions with conference attendees, vendor relations, and website updates 
• Upholds SEEP’s image with members and industry stakeholders 

Responsibilities

• Support with event planning leading up to the conference 
• Support on-site logistics during the event 
• Recruit, train and manage volunteers 
• Field inquiries on the Annual Conference mailbox regarding registration, learning sessions, visa letters, budgeting, and hotel reservations, and liaise with appropriate point people internally 
• Maintain accurate and up-to-date spreadsheets relating to intern responsibilities 
• Update content on the conference website and conference app 
• Assist with other day-to-day administrative duties as needed 

Qualifications

• University degree in progress; completion preferred 
• Highly organized and attentive to detail 
• Willing and able to learn quickly and take initiatives 
• High degree of familiarity with Microsoft Suite, particularly Word, Excel and Outlook 
• Able to manage competing priorities, multiple tasks and short deadlines 
• Demonstrated event planning and logistical experience 
• Experience with online registration systems and project management platforms 
• Strong oral and written communications skills 
• Experience dealing with diverse constituencies in a global context and a high level of professional diplomacy 
• Foreign language skills (Spanish, French) are a plus 
• Must have U.S. Citizenship, lawful permanent residency, or otherwise be authorized to work in the U.S. 

How to Apply

Submit a cover letter and resume by Monday, April 1 to recruitment@seepnetwork.org with the subject line “Conference Assistant: SEEP Annual Conference.” Applications will be viewed on a rolling basis.