The SEEP Member submitting the proposal will be considered the Session Chair. The Chair will be the main contact for all communications regarding the selected proposal and the Peer Learning
Session. He/She will also be responsible for ensuring compliance with these policies, and that all other co-presenters are aware of, and comply with the policies herein, including deadlines.
The Chair commits to working with SEEP Staff and Annual Conference Advisory Committee if any changes need to be made to the proposed session.
Conference Registration
All presenters will be required to register and pay for their participation in the conference. Presenters benefit from a 15% discount, but need to register by August 15. Once
you confirm the final presenters, we will provide them with a registration code to take advantage of the discount. Scholarship recipients will be required to complete an acceptance form and
go through a separate registration process by August 7 as well.
Confirmation of Presenters
Session Chairs must confirm their speakers to annualconference@seepnetwork.org by August 1. Session presenters who have
not registered and paid their registration fee by August 15 risk exclusion from the conference program.
Session Duration and Scheduling
SEEP will determine the final scheduling of all sessions. By confirming your final selection, you are agreeing to be available for at least one of the 90-minute time slots designated for
sessions during the conference. You will be notified of your scheduled slot no later than August 31. If you have questions or scheduling requests, please notify annualconference@seepnetwork.org as soon as possible.
Session Content
The Chair is to assume full responsibility for the design and quality of the session, the coordination of all session presenters (if applicable), and the session delivery. The Chair must
ensure that the session learning objectives reflect those which were specified in the original proposal submission, with such refinements to the content as may be advised by the Conference
Advisory Committee.
Conference Community
This year, SEEP will be expanding its interactive, online community around the Annual Conference. Session Chairs will be responsible for an introductory discussion for their session, a
minimum of twice-monthly check-ins on their session discussion, and uploading appropriate materials to the session page. We will be in touch with you regarding these details shortly.
Session Materials
A copy of all materials that will be used in your session (including PowerPoint presentation and any handouts) must be finalized and submitted electronically to annualconference@seepnetwork.org by September 24. Please plan to bring enough copies of any handouts to distribute with you to
the conference, as printing facilities are unavailable.
