Join Our Team

Current openings: Program Assistant, Global Programs & Events

Please note we are no longer accepting applications for the below position.

Program Assistant, Global Programs & Events

Location: Global remote

Note: The programs team operates approximately between 7am-7pm US Eastern Time. Due to the nature of position, successful candidates should plan to overlap these hours for at least 4
hours daily.

Status: Full-time

About the SEEP Network

We are the SEEP Network–a 35-year-young global development practitioner network, working at the intersection of humanitarian response, economic development, and social justice. As we look to
a post-COVID future, we are questioning convention and reaching beyond our comfort zone, all with the intention to build back better with our members and the larger development community.

We are searching for a proactive and dynamic go-getter, who wants to be a part of our growing team. Our team dreams big, sets ambitious goals, and we deliver for our members and community
with consistent excellence and quality.

You should consider applying for this role if you thrive in a startup culture. In other words, you should be open to learning how to roll with the punches and do work that will probably not
look the same any two days in a row, but will make you feel rewarded, every single day. We live our values, and we expect anyone joining our community to do the same. Here are
our core values. 

Position Overview

The Program Assistant (PA) is a key member of the Programs team, focused on delivering high quality support and engagement on a range of core and program activities. The PA is a
detail-oriented, organized individual, with strong intellectual curiosity and an interest in supporting cross-organizational excellence.

The PA is tasked with leading activities, providing tandem support on a variety of programmatic and organizational initiatives, requiring reasonable multi-tasking and an active interest in
creating and expanding organizational efficiencies. Job responsibilities for this position may be reviewed periodically as project and organizational needs evolve, or at the initiative of the
PA or primary supervisor.

All SEEP team members are expected to be comfortable with a significant amount of digital, in-person, and other forms of interaction with colleagues, partners, and members of diverse
backgrounds, geographies, experiences, and conditions. The successful candidate for this position will have strong interpersonal and communication skills, welcomes learning and developing
professionally, and actively seeks such opportunities.

As a member of the Programs team, the PA will support global programs and events across SEEP’s four practice areas: Women’s Economic Empowerment, Resilient Markets, Savings Groups
and Responsible Finance. Specifically, the Program Assistant will:

• Provide technical and administrative support to donor-funded initiatives and SEEP working groups, including the preparation of project narrative and financial reports
• Serve as a key member of the planning team for program-related conferences & learning events
• Support project communications, including targeted outreach, technical and promotional event materials, SEEP newsletters, and social media coverage
• Working with project leads and SEEP Design Associates, coordinate the design of knowledge products and tools
• Coordinate the planning and implementation of webinars and virtual events, including marketing, speaker orientation, consolidation and editing of presentation materials and logistics
• Support the maintenance and content management of the SEEP website and various microsites, including updating resource libraries, posting announcements and events, and drafting,
  designing, and updating web pages
• Conduct desk-based research related to member outreach, specific topic areas, learning processes, and technologies for community collaboration
• Consolidate and analyze program metrics, using various sources of quantitative and qualitative data, including project team meetings, event evaluations, Salesforce and Google Analytics
• Draft, process and archive consultant contracts, grant agreements, other agreements, and amendments
• Review and process consultant and vendor invoices, and other financial transactions
• Review and process staff and consultant travel expense reports, according to SEEP Travel Policy and donor guidelines
• Manage program-related mailboxes

MUST HAVE’s

• Be a self-starter, have experience with working with varying degrees of direct supervision
• A high degree of comfort with ambiguity, experimentation, learning while doing, and working in an ever-changing team environment
• Tech literacy, familiarity and/or strong bias toward exploring new tools in monitoring and evaluation, program management and virtual event hosting
• Basic knowledge about the global development and humanitarian sectors, and social justice and community movements – and a demonstrated interest in continued learning
• Working knowledge of MS Office and Google App Suite
• Excellent interpersonal skills, including high degree of sensitivity to intercultural engagement and communication
• Entrepreneurial and proactive, able to work under time pressure
• 0-2 years of relevant work experience (paid or voluntary)
• Bachelor’s or equivalent degree in a relevant field, including but not limited to international development, international relations, political science, etc.

The SEEP Network is committed to equal and inclusive hiring practices. Candidates with a combination of experience—formal or informal—and varying levels of education will be
considered.

NICE TO HAVE’s

• Experience with and interest in networks and diffused organizations, particularly for learning and operational objectives
• Working knowledge of Zoom, Salesforce, survey platforms, networking platforms, and teleconferencing tools
• Experience in basic web design, such as WordPress, Wix, Squarespace, etc.
• Proficiency in languages other than English, with a preference for French, Spanish, or Arabic 

SUCCESS MEASURES

Success in this role is demonstrated through:

• Reliable and proactive logistical and administrative support to program teams
• Accurate tracking of program activities and creative approaches to platform usage
• Planning and production of engaging in-person and virtual events
• Building systems in programs and operations to ensure efficiency

SALARY

Fair market salary commensurate with incumbent’s experience and work location.

DEADLINE TO APPLY: FEBRUARY 11